Fruit of the Loom

Senior Records Manager

Job Locations US-KY-Bowling Green
Category
Legal
Position Type
Regular Full-Time

Position Summary

Fruit of the Loom, an independent, wholly owned subsidiary of Berkshire Hathaway Inc. & leading international basic apparel company, has an immediate opening for an Senior Records Manager at its corporate headquarters in Bowling Green, KY.

 

The Senior Records Manager is responsible for ensuring systematic control of company records from their creation to final disposition in accordance with all applicable legal, operational, technical, and historical requirements in a cost-effective manner. This includes the effective and appropriate management of the Enterprise Content Record Management (ECRM) program and all associated implementation and improvement projects. This position also oversees physical records archived by the company. Oversees staff providing Level 1 and 2 technical and functional support for SharePoint and RecordLion.

 

This position works closely with the Legal, Internal Audit and IT Departments to ensure compliance policies and procedures are up-to-date and enforced.  The Senior Records Manager is also responsible for administering training and continued improvement by continual interaction with functional area Record Administrators.  This position is the primary liaison between the Records Administrators and the ECRM Governance Team, reporting status metrics and identifying/resolving issues.

Specific Responsibilities

Provide consultation and training services for all department Record Administrators regarding records management issues, concerns, policies and procedures (i.e. record and file arrangements, classifications, and storage – both paper and electronic). Oversee and supervise record tasks of business SMEs.

Administer the day-to-day coordination and disposition of offsite records storage, including processing, data entry, retrieval, returns and destruction with employees and vendors. Implement and administer retention schedules and monitor the security and disposition of records.

Analyze system reporting and surveys results to track program performance and report findings; hold meetings with Record Administrators to share information.

Manage the ECRM program’s policies, procedures and the Records Retention Schedule; develop, recommend and implement changes and improvements to the program and related policies.

Create regular communications to keep users informed and updated, coordinate with the Corporate Communications team for guidance and publication.

Oversee the functional and technical support staff providing Level 1 and 2 support for the business units.

Work with the Legal & Compliance and Internal Audit departments to evaluate and create strategies for complying with established and emerging federal and state regulations regarding records storage and maintenance.

Participate in the capital planning process for all major information repository systems across the company to ensure records management functionality is appropriate to the records/information assets they support and is included in system design. Advise program managers and IT managers on metadata requirements necessary to achieve this functionality. 

Evaluate market trends for electronic records management tools and resources; make recommendations based on findings; tracks standards and technologies.

Minimum Qualifications

  • Bachelor's degree in Records Management or similar field of study preferred
  • Certified Records Manager (CRM) certification is a plus, but not required
  • Proficient in SharePoint functionality and management
  • Team oriented with excellent communication and interpersonal skills combined with the ability to work with many different people
  • Excellent research, analytical, problem solving, process improvement and organizational skills
  • Ability to create structure for complicated processes
  • Ability to create and carry out detailed action plans, and verbalize the steps in an articulate manner
  • Ability to engage, teach and motivate others
  • Ability to adjust to and facilitate change

Minimum Job Experience Required

  • 5+ years of experience in electronic and paper records management
  • 2+ year of experience with SharePoint and general knowledge of SharePoint administration concepts

Company Information

We offer competitive pay & benefits including medical, dental, vision, life, & disability insurance, vacation, holidays and 401k.

 

We are committed to creating a workplace where everyone is treated with respect and empowered to contribute equally. We want to foster a culture of belonging for all employees, and we are focused on attracting, retaining, and developing diverse talent. We believe our differences make us stronger, and for this reason, we are committed to diversity and inclusion practices in our organization

 

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protect veteran status, disability or any other protected status.

 

EOE/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

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